How My Screen Recording Software Helped Me Catch up with Instructing My Virtual Assistant Fast

by Francis
(September 11, 2012)

Yesterday, I came back from a one week vacation. Fortunately, my virtual assistant “kept the fort”.

While I was away, he continued to faithfully work on his assignments and sent me daily email updates.

Obviously, when I came back, I had to take care of a huge load of emails, not only from my virtual assistant but from personal stuff too.

How did I get rid of the task of following up with my virtual assistant – ultra-fast?

Here is what I did to prevent myself from procrastinating and not doing the task, losing lots of time by writing an email, writing an answer to each one of my assistant’s emails or doing a bad job following up my assistant’s updates.

1. I simply opened my screen recording software before I even touched the first email,
2. Then as I read what my assistant said

I answered him directly into the video

Fortunately, the screen recording video records both audio and visual information.

When I answered to a question from my virtual assistant, I clicked to the webpage in question or the item tried to solve my challenge or at least give feedback to the best of my ability.

The big advantages of doing it like that

• I didn’t lose time reading the email first, thinking of my solutions and then answering.
• Also I did not need to re-read anything twice.

I felt this was a quite time efficient way of following up with instructions.

Who doesn’t know the flood of emails that waits for you after you return from a vacation?

If you struggle with too many emails and want to get everything done, pick one sender and work through all his emails at once using screen recordings.

Since my free screen recording software only records five minutes of video at a time, I simply saved each video after five minutes into the Dropbox I share with my virtual assistant and started the next one.

I got through dozens of emails in half an hour of time and gave instructions that were precise and instructive enough so that my virtual assistant has something to work with while I manage to get completely unpacked and ready for work.

If this helped you or you have another opinion, feel free to add to the discussions in the comments below.

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