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January 18, 2016 By Francis 2 Comments

Our Top Tips If You Want To Become A Virtual Assistant

young virtual assistant girl wearing a headsetMy virtual assistant summarized the top 7 lessons on how to become a virtual assistant in a great post.

From my real life experiences working together with virtual assistants, we (the employer and the VA) will teach you honestly and without holding back the best ways and attitudes to have, if you want to become a successful virtual assistant.

Which Level of Skill do you currently have?

  • Did you just start out informing yourself about becoming a freelancer?

         Or

  • Are you considering working online and want to become a virtual assistant?

Then you are at the right place.

As an employer I think that you have a real chance for being successful as a virtual assistant, especially if you follow our tips. Since I have made excellent experiences with some great personal assistants, I think more great employees need to have the opportunity to find great employers.

It goes both ways.

  • You need to do your best to do your most effective freelance work online.
  • An employer needs to do his best to hire the right person and cooperating with him in an ethical and right way.

Top 2 advices:

If you can follow these two advices from my point of view as an employer, everything else will fall into place.

Here they are:

  1. Master the English language.
  2. Be eager to learn as much as possible, as fast as possible.

And one extra tip:

  • Go the extra mile.

Do that and you’ll become a virtual assistant that your employer will be happy and proud to pay well.

Time for you to be taking notes…

Notepad and pen with notes about how to become a successful virtual assistant

Let me be more specific with those tips. Whatever your skills may be, knowing about SEO, knowing about article writing, knowing how to work online doing data entry…

All these skills are secondary in my honest opinion.

About the knowledge of the English language:

If you understand English well, I as an employer can teach you anything. If you are smart and are able to voice your own opinions, you can please your employer and impress him when you give him your constructive ideas.

That’s what I mean by going the extra mile.

Not only is it best if you do your work in the most excellent way possible, but you also open yourself to new opportunities.

If you give your own opinion now and then to your employer, a good employer will be able to respect and appreciate your point of view. Especially if it brings him closer to the solution for his problem!

An example of being proactive …

If you are a data entry specialist, for example, you know the INs and OUTs of Microsoft Word, Excel, PowerPoint and all other office tools. Say your employer asks you to do some tedious task using Excel.

Now it’s time to shine and show off your skills!

Do the work exactly as he tells you to. If you think that you have a much more efficient way to solve the problem, additionally make your own suggestion and write your employer a separate email!

Tell him that you could optimize his process and make it much faster to solve – if he wants to adopt your practice.

Then it’s up to the employer. Such an email is hard to reject, believe me.

  1. If the employer wants his work done his way, you have done it already. You have completed your objective. There is no need to be angry with you whatsoever.
  2. But if for some reason you have accelerated his work and his future work, your employer – I guarantee you – will be greatly pleased.

He will see that you are proactive and intelligent and that you can be trusted with more responsible work. This ultimately will bring you closer to a position where you become a virtual assistant with a permanent position. You’ll be able to do better work for a better pay.

  • Here’s how we define integrity for a Virtual Assistant.
  • Check out this story of how my main VA took care of internet outage problems in a very proactive way!

The least you can expect is excellent feedback for your work. This will open even more doors and opportunities.

Take home lesson:

Cute woman looking around the corner

It’s very much possible for you to become a virtual assistant. Let us say you don’t have a high level of academic education; there is still a lots of college degree experience online work out there.

  • Data Entry
  • Transcription jobs
  • Web research
  • And much more.

Be efficient and focus when you work. When you use outsourcing platforms like oDesk , it is of crucial importance to know how to work online effectively, without interruptions and in a focused way.

Why?

oDesk takes screenshots from your desktop at random intervals. If your employer sees you more than once surfing Facebook instead of working, this will leave a very bad impression. Avoid this at all costs.

  • If needed, use productivity software to keep you on track.
  • Consider using software that blocks distractions in order to work more efficiently.

There is not much that pleases an employer more than a personal assistant that is never distracted and always focuses on his work.

For me personally, as an employer, it is one of the primary reasons to keep someone on my payroll for long. Prove that you can work in a focused way consistently and this will be the best virtual assistance certification that you could ever hope for.

Are you looking for more lessons on how to become a virtual assistant?

We have an virtual assistant training program that you can get email!

[contentblock id=4]

You’ll get useful insights, lessons and advice on how to jump start your success as a freelancer – right from our experience.

In addition, I recommend you follow our posts – they will teach you a lot about how smoothly an ideal assistant-employer relationship should be working. We don’t hold anything back!

It’s like watching over our shoulders.

Subscribe to the Virtual Assistants Blog by Email and learn from our real life outsourcing experiences!





Do You Have A Great Tip or Question On How To Become A Virtual Assistant? Share It Here!

Here is the place to share, discuss and evaluate the best tactics on how you can become a highly successful personal assistant.

Be sure to read and comment on the posts and participate on this website by sharing and profiting from each other’s knowledge.

Give your Post a Good Title

Tell Us Your Story!

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Filed Under: Become A Virtual Assistant, Virtual Assistants Tagged With: become a virtual assistant, becoming a freelancer, skills for a VA, virtual assistant training

January 18, 2016 By Francis Leave a Comment

Be Your Own Boss Now!

Escape the boredom of 9-5 and working for “The Man”. Be your own boss now and start building your own future online!

But it takes so long to build a business…

Be Your Own BossIt sure does. I am not saying that you’ll be rich and successful overnight. If you don’t want to take

  • hours,
  • days,
  • years,
  • decades

to learn the specific skills to build an online business, then go with outsourcing.

Especially for tasks needed only from time to time and which involve the internet and are to be done in English, outsourcing would be the No.1 response for you.

Never work on boring tasks ever again

I don’t know how often you had to do something and thought:

“OK, someone else can do it in minutes, while I will have to read for hours to understand it. And I only need this done once.”

This also works for tasks that need to be done regularly – if you don’t want to do them, you don’t have to.

Perhaps it’s

  • too boring,
  • too mind numbing,
  • too time consuming.

You have more interesting decisions to take.

Are you the owner of a small company, a very small company? Then you are at the right place here at ideal-helper.com.

How can you do outsourcing in a better way?

Learn how you can do outsourcing in a better way?

If you are small entrepreneur your time is best used to make key decisions which will bring or lose much money.

If you, as a boss, sit down and do excel tables for two days…

  • stop what you are doing
  • do stuff that matters and outsource stuff that is tedious but necessary
  • impress others with your work
  • rise up the latter of the corporate world…

Be your own boss now and keep the money you make

Bill Gates famous quotationManaging an online business is not impossible. But if you are doing it alone, it will get pretty gruesome over time. Having a virtual assistant working with you on the same online business will greatly increase the working speed of both parties.

If you choose to be your own boss now, you have the path of becoming a successful entrepreneur directly laid out before you. Success meaning that you will be making money online.

Leverage your efforts and business plans together with the focus and willingness to work from your outsourced virtual assistants, and you should be good to go.

Filed Under: What's Outsourcing Tagged With: advantages of outsourcing, be your own boss earn money, be your own boss now, be-your-own-boss

January 18, 2016 By Francis Leave a Comment

Keep Away From Bad Business Ethics When You Are Involved With Outsourcing

Bad Business EthicsBad business ethics in a global market place are the number one factor that will destroy your chances of being successful with outsourcing or working as a freelancer.

The easy part of outsourcing is to get the work done as an employer or making the money as an employee.

The hard part as an employer is to have good outsourcing ethics so that you can sleep at night and be proud about what you do to your friends.

The hard part for a virtual assistant is to impress your employers with the high quality of your work and your loyalty so that they cannot help but

  • promote you
  • raise your salary
  • and even hire you full time on their team

If you choose to do outsourcing without any business ethics, this will hurt your success both as an employer and as an employee.

Bad business ethics as an employer of virtual assistants

As an employer, you spend the money for results. But paying money does not free you from your responsibilities.

The best bottom-line attitude to have as an employer is to think of your workers as respectable experts that you have the opportunity to have gained as associates. Always think about how you both can win.

You’ll know that you have ethical issues as an employer if…

…you catch yourself thinking like this:

  • Cool, I can hire a “slave” in India for 1$/hour!
  • This work is crappy and boring to do. I’m not even sure it needs to be done, but my assistant is so cheap, let’s just have him do it.
  • This damn VA is stupid and doesn’t understand me. I better yell at him real good!
  • Bah, I’ll fire the guy. There are millions like him out there…

…or any condescending, egotistical thoughts towards your associates…

Re-think your strategy!

If you have this approach about outsourcing to virtual assistants.

If you continue to think this way, chances for success are slim for you.

The worst things you can do to your virtual employee

Do not treat you VA as your slave!Your employee depends on his work for you and trusts you to treat him fair and square.

There are not much more ways to hurt your assistant, both financially and emotionally.

  • Firing a person without further notice

This will leave him in the rain, and he’ll lose time trying to figure out what happened (he may assume that there was a technical glitch) or trying to convince you not to fire him.

  • Lack of communication by not exchanging your thoughts with your virtual assistant

How can your VA learn how to best do the work for you if you don’t tell him? Take the time to instruct your VA of what you want.

It doesn’t even need to take that long: a quick video using screen recording software takes minutes and can clear up tons of misunderstandings instantly.

  • Shouting or insulting your employee

You know this would be wrong if you had a person right in front of you.

Don’t go there. It’ll make you look weak and will lower your self worth. And it’s rock bottom even for bad business ethics.

Robert Noyce's famous quote about ethics

What good are you as an employer if you raise your voice against someone working on the other end of the world? Especially if he or she comes out of e.g. an Asian culture, where politeness and respect is of highest importance?

  • Badmouthing your VA

It’s perfectly possible to fire someone and leave him an unnecessary evil feedback to “get back at him”. You won’t gain from it.

It’s possible to hide excessively bad feedback on most outsourcing companies’ feedback scores. Also, you might be kicked off from the outsourcing service.

And honestly, do you want to kick off someone that might know lots about you, your business, and might escalate the revenge even further by attacking you back?

If you follow those bad business ethics when outsourcing, others will know:

oDesk, for example, also has a feedback system for employers, and you’ll run out of prospective co-workers if you are treating them badly.

Be good to your employees

Be good to your VA’s: They will reward you with excellent results

You will be pleasantly surprised how far a few nice words, some praise here and there and constructive criticism will bring you and your business. A loyal and motivated virtual assistant might be the biggest asset you’ll ever have.

Bad business ethics will always come to bite you in the end.

What if your virtual assistant has been bad?

Read how to cope with bad behavior from your virtual assistant.

 






Tell Us About Your Worst Outsourcing Experiences!

Did you make bad experiences with outsourcing?

As a worker, did you get treated badly as a freelancer?

As an employer, did an assistant screw you over?

What bad business ethics in an online position did your business partner have?

Tell us all about it. Vent, if you want to.

We’ll give you our honest opinion and tips of how to avoid this in the future.

Enter A Descriptive Title

Tell Us Your Story!

Upload Pictures or Graphics (optional)

Author Information (optional)
To receive credit as the author, enter your information below.

Your Name:

Your email:

Filed Under: Business Ethics Tagged With: bad business ethics, ethical issues, importance of business ethics, moral and ethical aspects

January 18, 2016 By Francis Leave a Comment

Bad Business Ethics From Your Virtual Workers

How a VA can hurt you and your business?Most freelancers from overseas will do great work for you. However, there always will be a bad apple among them from time to time. Read our advice from real experiences, how to handle virtual assistants with bad business ethics.

What bad stuff can happen

The closer you are working with virtual assistant, the more any possible bad business ethics from them towards you or your work can hurt you. A personal assistant can screw you over.

I had a personal assistant from India over several years. He knew a lot of personal information about me and we worked together very closely, more like friends than having an employer-employee relationship.

That was a mistake.

After some time he knew that he could ask for whatever he wanted and I was almost forced to go along with it. Because he knew how much I needed him for personal stuff which I outsourced, he started over charging me and asking unrealistic demands.

When I met my limits, I had to fire him. And we weren’t on very good terms after that.

A virtual assistant can stop working for you without any further notice. The only notice you will receive if you hire a worker via oDesk is a note that the contractor has left your team.

Don’t be surprise if that happens. It happened for me when I outsourced a very simple picture research task for a very modest amount of money. Probably after getting hired, this female freelancer decided that the job wasn’t worth awhile and she simply cut ties with me.

That can happen and it shouldn’t surprise you. Just be prepared to repeat the interview process again.

Miss commitment- over committing and not delivering at all

I had two cases where this happened.

In the first case I was looking for a virtual assistant that could speak and write English. I found a lady from the US who applied to me and went through a very thorough interviewing process.

I was thrilled because I found someone who I could use as a personal assistant with German language knowledge at a very, very competitive price. I didn’t care at that point that she didn’t have any oDesk history.

The emails we exchanged prior to working were also very long, so I knew she was committed. When I started working with her, I suddenly never heard of her again.

Albert Schweitzer's famous saying for ethics

No matter how much I wrote her, she wouldn’t reply.

The second case where this happened was when I worked together with a personal assistant from the Philippines. She was doing a great job for me and we had a great working experience over almost a year.

After difference of opinions – I cannot even call it a fight – she stopped responding to my emails.

That’s when I learned the hard way that you have to treat many virtual workers from the Philippines extra carefully.

Another case of very bad business ethics is when a provider outsources the work you give to him further to other freelancers who you don’t even know without telling you.

Luckily this hasn’t happen to me or I didn’t find out about it. This is a real danger and you have to make sure that your private information or sensible data cannot land in false hands.

How to prevent bad experiences with your VA

Preparation is the key to avoid having a bad experience. Before hiring a virtual assistant, do your homework. Pre-screen each candidate very thoroughly, check their previous feedback.

That would tell you a lot about their attitude towards work. Then start out by giving them a very small test task. If for any reason your worker does not follow through, you haven’t lost much time. You can use the same test task over and over again.

If you are working with a virtual assistant for some time now, challenge him from time to time. Give him a piece of work that is a little bit harder. This will teach you a lot how your virtual assistant works under pressure.

Always and regularly check his work diary. Make use of the work diary that is provided by oDesk. Also let your virtual assistant know that you are regularly checking his work diary. This will keep him on his toes and focused on his work.

Ask for daily email updates. Insist that your virtual assistant lets you know about the progress of his work daily. Even if he does not have any work from you or does not do any work insist that he writes to you that what work he has done and what work he hasn’t done and for which reasons.

Learn how to prevent bad experiences

This will keep you in the mind of the virtual assistant all times and hopefully prevent him to develop any bad business ethics.

If your virtual assistant starts seriously slacking of anyways, give him a warning. Sternly let your virtual assistant know how you would react if they misused your trust. Inform them clearly and un-misunderstandably how you would react and which steps you would take if this virtual assistant would continue exhibiting bad business ethics.

Use the carrot and the stick strategy. As much as you must be stern and assertive towards your virtual assistant, you must show your kind side too. If your virtual assistant does great work from time to time, give him an additional bonus for his work.

When you do this, let him know exactly why they received the bonus. Be specific about what sort of work was excellent and what sort of attitude you are looking forwarded to in the future.

How to react if your VA shows bad business ethics

How do you react when your VA does something wrong?

Give him one final warning!

If your virtual co-worker continues to screw you over, have him stop all work. Inform him that he needs to explain himself to you. Count up all the errors you have found in his attitude and ask for a clear explanation for each and every one of them.

Let them know that this explanation may very well decide about the future of this virtual assistant.

Why shouldn’t you fire the virtual assistant right away?

He is human too and can do some mistakes and if you have invested much time into working with him, then it is worth your while to try to get back on track. If this doesn’t work out, fire him and cut your losses.

If you do fire him there are some things that you quickly must do.

  • If you have shared any important files with him via Dropbox, then remove any shared files from him.
  • Change any shared passwords which you may have shared with him.
  • After ending the assignment of the freelancer who repeatedly showed bad business ethics towards you, take the time to write honest feedback on oDesk. Be honest and don’t exaggerate. Clearly write down what was good and what was bad and why you ended the assignment.
  • And if the virtual assistant has damaged you and your business with his bad business ethics, investigate how you can get a refund or complaint against the outsourcing company over which you have hired him.

Read more about Bad Business Ethics from the employer






Tell Us About Your Worst Outsourcing Experiences!

Did you make bad experiences with outsourcing?

As a worker, did you get treated badly as a freelancer?

As an employer, did an assistant screw you over?

What bad business ethics in an online position did your business partner have?

Tell us all about it. Vent, if you want to.

We’ll give you our honest opinion and tips of how to avoid this in the future.

Enter A Descriptive Title

Tell Us Your Story!

Upload Pictures or Graphics (optional)

Author Information (optional)
To receive credit as the author, enter your information below.

Your Name:

Your email:

 

Filed Under: Business Ethics Tagged With: bad business ethics, bad ethics remedies, prevent bad ethics, virtual assistant’s bad manners

January 15, 2016 By Francis Leave a Comment

A Real Life Experience About Asian Work Ethics

A view from tops of the ThailandAsian work ethics is part-13 of the second interview from Stefan from Germany, who lives the Four Hour Work Week lifestyle in Thailand.

Click here to read part 12 – Short term vs long term assistants

Summary:

  • There are differences in the world and you cannot expect people in Asia to behave like people in Europe.
  • When in Rome, do it like the Romans. Similarly when working with Asians, do it like the Asians.
  • Work ethics from Asian countries can be very surprising.

Start of the Interview:

stefan employer interview
Stefan:

I would like to give you a real life example about Asian work ethics because I live in Asia.

Francis
Francis:


I would love that. Go ahead.

stefan employer interview
Stefan:

This is from my perspective and maybe from yours too, this is completely and utterly insane behavior. We started here with a cleaning lady, okay?

We moved in and our landlord knows someone and he sent these people to us and they cleaned here. And we told those people, we need every week – Sunday at this time. Every week. 

Just every week. No questions. You come every week. Knock on the door. Come in. Clean everything, just everything. Dirty? Clean it and you get paid for that. Very good. Very good. This is the job. You know what happened?

They came the first time. They got told come every week and whatever. They came the next week. They didn’t come the next week because we didn’t say it again. You have to come because we just said it the first time – every week. I said it like a hundred times.

The first week I said it a hundred times and I said, “Do you understand?” And they “Yes, yes, yes, we understand.” Then the second week, they didn’t come. Then we contacted them to come and then they came. And the next week, they didn’t come again. But we said it a hundred times. 

We have now a new cleaning lady and last week, she seemed very good because she understood that she has to come every week and she has no questions just clean everything.

Last week, she didn’t come and we were already looking at each other thinking “Oh, this is again the old Asian thing.” We contacted her and it turned out she was here.

But she knocked on the door and nobody opened which is crazy because we told her that we are always here and we already had missed her almost because she knocks very soft and it could be the tree outside. You don’t know when…

Francis
Francis:

Oh my God, I can not understand what happened.

stefan employer interview
Stefan:

You know, I mean, we are there. She can knock as long as she wants to just get our attention. Or just open the door because the door was open. Because we are here at home, we don’t close the door.

We don’t lock it. We don’t need it. So she could just come in. Instead, she decided to knock like silently as she does and then nobody is opening and then leave.

But the funny thing is when she was knocking on the door, I was inside and I wasn’t sleeping or anything. I just didn’t hear her.

Francis
Francis:


Okay. So this was different between their levels of politeness. I mean, she did knock as you’ve said so she did her job but knocked very quietly because that’s her nature. She didn’t want to wake you.

Then you would have to adapt and say, “If you knock, you can enter. Then just open the door and look into and see if we’re there.” Something like that.

stefan employer interview
Stefan:

Yeah. We told her now but…

Again, this is the problem because in my perspective the cleaning is the more important thing than the politeness. I don’t care about politeness. I assume most of the Western people don’t care if you say or behave very polite. The very important thing is the job.

That is you can be rude, you can be whatever as long as the job is done, whatever I don’t care.

I think that is more important for Westerners. Am I right?

Francis
Francis:


If we want to say something global like that, I might agree. But don’t you see that it might be important for people from other countries that politeness is like the most important thing in the whole world?

stefan employer interview
Stefan:

I can see that but I don’t agree.

Francis
Francis:

That’s okay. But you have to agree that there are differences in the world and you cannot expect people in Asia to behave like people in Germany. 

If you live there, you cannot expect people to live like. Then you would have stayed in Germany, if wanted German behavior.

I have asked my virtual assistant to comment on your experience as he is also from Asia, and here is what he wrote:

virtual assistant vector
Virtual Assistant


In my opinion, Stefan’s cleaning lady is totally lying (with due respect) that she came and knocked the door, but nobody opened the door.

I think it’s a lame excuse, actually she didn’t come at all and when Stefan asked her why she wouldn’t come, she pleaded this lame story.

It’s just like that someone bunked from college and the teacher asked ‘where you were last day’ and he replied that I wanted to come but I missed out my bus, therefore I couldn’t come.

Although I live in Asia, but this is not something new for me, even I face this problem very often.

stefan employer interview
Stefan:

But I could assume, at least, if I state my wishes. For example, you come every week, you do this whatever happens. I mean, that they fulfill my wishes. 

Francis
Francis:

Nope, you cannot.

stefan employer interview
Stefan:

Okay. But that’s the universal thing that I would expect from every human being. If I express my wishes, I want them fulfilled whatever is necessary for that. 

Francis
Francis:

Are you a King Stefan 🙂 That sounds very one sided – “I expect every human on the Earth to respect my wish and to fulfill my wishes.”

stefan employer interview
Stefan:

Yes. If I have a job, a task, that is to be fulfilled. That is the job of the employee is to fulfill the task. I put the task very high.

Francis
Francis:

Yeah. But I think here this is a communication thing, you have to adapt to the situations as they are. When in Rome, do it like the Romans. If you are in Asia and people behave like that then you have to adapt. 

Else, you will not get your job done. You will stay unhappy and there’s nothing you can do about it. So either you buckle up on the debt or you don’t get the job done. Your choice! 

stefan employer interview
Stefan:

Yes. That’s the sour lemon, I guess.

 

Continue reading part 14 – How to improve communication skills with your virtual assistants

Filed Under: Interviews, Virtual Assistant for Small Business Tagged With: asian work ethics, outsourcing experiences, real life outsourcing experience, work ethics

January 15, 2016 By Francis Leave a Comment

Post Article Writing Jobs To Mechanical Turk. Get Good Articles Written For Less Than One Dollar!

Young Virtual Assistant Writing an ArticleGetting extremely cheap articles written for you is possible, if you just post article writing jobs to Mechanical Turk.

As you know from my case studies I have gotten articles and personal stories written by many workers on Mechanical Turk. I could ask for very cheap prices, for example 80 to 50 cents for 300 words of content.

That’s not much money in the field of article writing.

But it worked!

Why did it work?

Post article writing jobs about topics people can freely write to

Each worker can write from the top of his head about stuff he is doing every day. That’s where strengths of Mechanical Turk article writing lies.

If you ask them about everyday stories that most of the workers could answer, then you can get articles out of Mechanical Turk that are

  1. very cheap,
  2. very passionate
  3. and very useful.

Of course, you always need to check for copyright.

Don’t ask them to write about topics they couldn’t know about – or you WILL get bad quality results

Thinking about what to write for an article

However, if you try to hire people to write a 400 word essay about, for example, “solar panels” or “solar energy” because you run a commercial website about this topic, then the results will be – and I am trying to be as diplomatic as I can – pretty crappy.

You will get results. But you won’t be happy with them!

Workers on Mechanical Turk will do almost anything to get the job done.

  • They will paraphrase content from internet.
  • Or they will simply try copy pasting content from elsewhere and hope you will not notice. This happens pretty often.
  • They will tell you any story necessary to complete their HIT.

Why?

It might be easy money.

And since the work force is so big, there is probably always a worker willing to do your HIT.

But will you be able to use the results? I doubt so!

Take home message: It works, but only for some topics

If you want to outsource article writing cheaply on Mechanical Turk, limit yourself to topics that your everyday person could answer without looking anything up.

Do you want some ideas of topics you could get tons of articles written about?

Ask them to tell you

  • William Zinsser's famous saying about writingstories about their favorite car
  • stories about their childhood
  • descriptions of the bad pranks they ever have been victim of
  • ideas and stories about parties
  • their worst hung-over experience
  • about their favorite pass-time and so on.

Believe me, I have asked for these HITs just for out of pure curiosity and I got some interesting stories.

If you limit your questions to simple topics like those from the list above, I am pretty certain that nothing beats publishing article writing jobs to Mechanical Turk when it comes to getting high amounts of original articles for a very affordable price.

Filed Under: Crowdsourcing Tagged With: article writing jobs, cheap articles, cheap prices, mechanical turk

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Do you believe in building bridges between different people based on mutual trust and respect? Do you think doing this will allow both sides to draw the maximum from each other, and reach a win win situation? Where you win, and the other person - like a virtual assistant -also wins? If you do believe this, like I do, I think we should meet :)

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By Francis, © ideal-helper.com 2012-2018

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